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records imaging services Supervisor

Clark County, Nevada

This is a Full-time position in Las Vegas, NV posted May 7, 2022.

ABOUT THE POSITION

The Clark County Information Technology Department is seeking qualified candidates to apply for the Records Imaging Services Supervisor position.

This position supervises, coordinates and directs staff and activities to provide records imaging services, including hardware and software recommendations, to all divisions within the Department.

This is an open and continuous recruitment, scheduling dates will vary depending on when the application was received and reviewed by Human Resources.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be used to fill term Limited-Permanent positions.

The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment.

The successful candidates will be eligible for benefits during the duration of employment.

Some positions may be Grant Funded.

Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

MINIMUM REQUIREMENTS

Education and Experience: Equivalent to an Associate’s Degree in Science with major course work in business or public administration or a field related to the work AND three (3) years of supervisory experience or other high level technical experience in the operation and development of document imaging, microfilm, microfiche, and related micro-imaging equipment and processes.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application.

Do not substitute a resume for your application or write “see attached resume” on your application.

Working Conditions: Position is subject to working extended hours, including weekends, and is on-call during both shifts.

Background Investigation: Employment is contingent upon successful completion of a background investigation.

Periodically after employment background investigations may be conducted.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

Plans, organizes, assigns, supervises, reviews and evaluates the work of assigned microfilm and document imaging staff.

Acts as central contact point for all document imaging applications and issues to include: in-house document scanning of all departmental documents, retrieval and storage.

Recommends selection of staff; trains staff in general and legal office procedures and specific departmental and unit policies and procedures, evaluates employee performance, and administers discipline as required.

Provides project management and support for records projects.

Researches complex records requests and subpoena requests.

Assists in the development and maintenance of departmental records program with regard to utilization, retention, preservation and disposition of records in compliance with federal, state, local laws and regulations.

Assist in implementing a departmental vital record protection program.

Assist departments in implementing efficient records systems.

Audits record systems to ensure compliance with standardized policies and procedures.

Determines work schedules and authorizes leaves assuring effective, efficient and timely completion of all work.

Develops and implements goals, objectives, policies, procedures and work standards for division functions related to micro imaging.

Develops, recommends, and implements improved operating procedures, forms, and work processes.

Ensures that all official micro-imaging records produced are safeguarded, protected from deterioration, and appropriately processed for archival storage.

Directs the maintenance of accurate records and files related to the activities of the division.

Acts as the technical expert for the purchase and installation of micro-imaging systems, and recommends equipment and systems modifications as appropriate.

Provides input into the preparation of the division’s budget.

Confers and coordinates with information technology systems staff on micro-imaging processes and systems, and ensures that the technology is incorporated into departmental information systems where appropriate.

Directs and performs a variety of special studies and reviews, evaluates alternatives, makes recommendations, and prepares a variety of reports, correspondence, and other written materials.

Uses computer and standard office equipment in the course of work.

Improves the quality of the division’s customer service by developing work teams and by reviewing, recommending, and implementing improved policies and procedures.

May completes cash transactions with customers for requested documents; prints receipts, and balances a cash drawer each day.

Uses sound judgment and interpretation of policies, rules and procedures to answer inquiries, provide information, and resolve complaints from clients, the public, and/or County employees regarding the function and activities of the work unit.

Participates in the creation of departmental records destruction procedures.

OTHER DUTIES AND RESPONSIBILITIES:

Provides input into the preparation of the division’s budget.

Confers and coordinates with information technology systems staff on micro-imaging processes and systems, and ensures that the technology is incorporated into departmental information systems where appropriate.

Directs and performs a variety of special studies and reviews, evaluates alternatives, makes recommendations, and prepares a variety of reports, correspondence, and other written materials.

Uses a computer and standard office equipment in the course of work.

Improves the quality of the division’s customer service by developing work teams and by reviewing, recommending, and implementing improved policies and procedures.

Uses sound judgment and interpretation of policies, rules and procedures to answer inquiries, provide information, and resolve complaints from clients, the public, and/or County employees regarding the function and activities of the work unit.

PHYSICAL DEMANDS

Mobility to work in a typical office setting, and use standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person or over the telephone.

Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Must be capable of traveling to other job sites in order to attend meetings either by automobile of some other form of transportation.