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Scheduling Coordinator

ASK Consulting

This is a Contract position in Las Vegas, NV posted June 20, 2022.

Job Description Job Title: Scheduling Coordinator Location: Universal City, CA 91608 Duration: 06 Months Job Description: Top three tech skills: Candidate must be proficient in Microsoft Excel and Outlook.

The candidate must have experience with a scheduling application.

Candidate with Schedule ALL experience is a plus.

Top soft skills: Team player; team consists of four employees and coordinates with a group of 100 so must work well in a group.

Strong desire to learn.

Able to deal with heavy volume and multitask efficiently.

Must be a very dependable administrator.

Essential Functions: Schedule team members (including meal breaks, overtime, sick calls, etc.) per operational needs and employee availability.

Process employee time off requests by entering and reviewing time-off in scheduling system, managing vacation communication, and updating employee-specific time off records.

Collaborate with On-air Managers to identify operational needs based on personnel schedules, facility availability, training certification, live event scheduling, contingency plan scheduling, and to resolve urgent needs and conflicts.

Collaborate with other internal departments (Finance, HR, Facilities, etc.) to provide data related to employee scheduling Track and approve hourly employee’s timecard using Time Keeper system.

Create new team schedules based on changing workplace requirements.

Secures accommodations for team members for severe weather situations.

Reviews schedules for potential conflicts and escalates as needed.

Develops and documents workflows and departmental SOPs.

Attend weekly live event meetings to prepare for scheduling needs.

Onboards new employees.

All other duties as assigned.

Requirements: Associates degree in related field or equivalent professional experience required.

Minimum 2 years of administrative work experience in an office environment.

Prior experience in a scheduling function utilizing resource scheduling systems.

Prior experience working in a 24/7 broadcast operation.

Prior experience with employee time keeping system.

Strong written and verbal communication skills to effectively communicate with all levels of the organization.

Strong computer skills required, especially Microsoft Office products including, Outlook, Word, Excel, Teams, and PowerPoint.

Ability to learn new software programs.

Proven administrative and organizational skills.

Strong client service and interpersonal skills.

Ability to work in fast-paced, high-pressure, team-oriented environment, and manage multiple tasks simultaneously.

Ability to adapt in a constantly changing environment.

Demonstrates understanding of workplace policies, business practices.

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally.

With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities.

ASK Consulting is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all associates.