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Human Resources Coordinator

Aeg

This is a Contract position in Las Vegas, NV posted May 8, 2022.

ASM Global
ASM Global is the world’s leading venue management and services company. The company was formed by the combination of AEG Facilities and SMG, global leaders in venue, event strategy, and management. The company’s elite venue network spans five continents, with a portfolio of more than 300 of the world’s most prestigious arenas, stadiums, convention, and exhibition centers, and performing arts venues. From Aberdeen to Anchorage, and Sydney to Stockholm, its venues connect people through the unique power of live experiences.

Allegiant Stadium
Allegiant Stadium, located in Las Vegas, NV, is the home of the Las Vegas Raiders of the National Football League and the UNLV Rebels of the NCAA Division 1 Football Bowl Subdivision. The 65,000 seat, 1.75 million square foot, state of the art domed stadium will also host many world-class sporting and entertainment events. The stadium will also host large trade and corporate shows, public gatherings, private events, and a robust tour program.

Job Summary

The HR Coordinator is responsible for all administrative tasks and functions of the HR, Community Affairs, and Safety Department. Responsibilities include but are not limited to scheduling all hourly staff positions across the stadium to ensure compliance with Federal, state, and venue policies, management of the timekeeping system, paid time off administration, employee training tracking, management of part-time event staff during event, administering and tracking employee discipline, generating reports, auditing and analysis of staffing levels, oversight of staffing budgets and recruitment.

Essential Job Functions

  • Responsible for managing HR administrative tasks — answering phones, filing, copying documents, mass mailings, calendar management, and coordinating/scheduling meetings
  • Manage scheduling for all stadium full time and part time hourly staff. Partner with Department Heads to determine appropriate staffing levels for stadium events.
  • Ensure adherence to preapproved department budget; create justifications for overbudget spending, as necessary. Identify staffing deficiencies and forecast when supplemental headcount and/or labor will be required.
  • Manage attendance “point” violations and notifications for employees.
  • Provide monthly staffing reports to department and upper management.
  • Create, develop, and manage meal/break administration process for staff.
  • Train managers and staff as necessary on meal/break compliance and process; debrief on pain points and lead collaboration efforts to streamline process across all departments.
  • Data management for ABI, Supplier Diversity Repository, and Litmos
  • Generate a variety of weekly, monthly, and quarterly reports for HR functions such as staffing levels, procurement and diversity spend reports, attendance infractions, PTO balances, training compliance, unemployment claims, etc.
  • Provide analysis for process improvement or change
  • Partner with Department Managers to give timely, appropriate feedback to staff on performance and administer appropriate counseling and corrective actions documentations as needed.
  • Manage and assist with the recruiting/staffing for all stadium positions.
  • Provides administrative support and assistance for recruitment activities (job postings, sourcing, coordination of interview, pre-screening) for all stadium positions across multiple platforms and local, community agencies.
  • Partner with department heads with the deployment of staff during events.
  • Assign appropriate shifts, breaks, and necessary equipment during events.
  • Prioritize posts and determine suitable staffing for specific locations.
  • Oversee and audit training compliance. Develop and maintain a complete matrix of all training and frequency of recertification requirements. Maintain an annual training calendar to ensure proper scheduling. Perform audits to ensure current training/certifications are complete.

Required Qualifications

  • A minimum education level of: BA/BS Degree (4-year)
  • A minimum of 3 – 5 years related work experience
  • Ability to communicate in a professional manner, verbally and in written form.
  • Ability to organize and file to achieve a high level of success within the Department.
  • Ability to exhibit leadership qualities, motivate staff and lead by example. Supervise effectively, fairly, and efficiently.
  • Ability to adapt and work effectively in various parts of the facility.
  • The ability to demonstrate dependability and reliability by being punctual, working assigned and varying shifts, and completing responsibilities in a timely manner are required.
  • Ability to maintain patron, employee, and company confidentiality.
  • Working knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
  • Must be able to read, write and understand English in a working environment.
  • Must have a flexible schedule, with the ability to work nights, weekends, and holidays when necessary.
  • Prior experience leading, coaching, mentoring, and/or supervising teams is preferred.

ASM Global reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. ASM Global may require an employee to perform duties outside his/her normal description. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.