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Senior Project Coordinator, Planning & Construction [R0129676]

University of Nevada, Las Vegas

This is a Full-time position in Las Vegas, NV posted September 17, 2022.

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:* Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.* Required attachments are listed below on the posting. Your application will not be considered without the required attachments.* Please note that applications must be submitted prior to the close of the recruitment.Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or DescriptionThe University of Nevada, Las Vegas invites applications for Senior Project Coordinator, Planning & Construction [R0129676]PROFILE of the UNIVERSITYFounded in 1957, UNLV is a doctoral-degree-granting institution with approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region’s diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report’s annual listing of the nation’s most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.For more information, visit us on line at: http://www.unlv.eduCOMMITMENT to DIVERSITYThe successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.BENEFITSThe University of Nevada Las Vegas offers a generous annual and sick leave package, medical and dental benefits, supplemental voluntary benefits, tuition assistance, and wellness programs. Visit our benefits page for a full listing.ROLE of the POSITIONThis position operates under the direct supervision of the Director of Design/Associate University Architect or a Senior Project Manager and works in collaboration with UNLV Planning and Construction staff to coordinate and/or manage design, construction, furniture/fixtures and equipment (FF&E) delivery/installation, occupant moves, facility commissioning, the Planning and Construction drawing archive management, and other projects, depending on the specific background and expertise of the incumbent, and keep these projects within scope, budget, and schedule, while maintaining the project quality level and standards compliance.The Senior Project Coordinator is responsible for leading the coordination of multiple projects of limited scope and complexity, i.e. generally up to $250,000 in project cost, although this may vary. The Senior Project Coordinator assists with consultant selection, preparation of design/bid documents, reviews change orders, requests for information, general correspondence and invoices. The position will manage and coordinate the process for a variety of projects, assuring consultant and contractor compliance with project plans, specifications, UNLV standards, policy procedures, and established construction standards. The position develops scopes of work, conducts project meetings, visits sites, monitors/supports/ensures contract compliance, and closes out projects upon completion, manages and performs the update of drawing backgrounds, among other duties as assigned.The Senior Project Coordinator will provide project management support and coordination services, for projects of higher levels of scope and complexity, under the direct project oversight of a Senior Project Manager or Director, during the planning, programming, design, procurement, contracting, plan review, construction, FF&E delivery/installation and closeout phases of the University capital improvement program, University-funded projects and facility partnership projects, as is applicable.This position will participate in the management and coordination processes for a variety of campus projects to support consultant, vendor, and contractor compliance with project planning, scope, design, specifications, UNLV guidelines and standards, policies and procedures, CAD standards, established industry construction standards, project schedules and budgets.More specific typical duties and activities for this position include the following, either coordinated or managed directly by the Senior Project Coordinator, or in support of a Senior Project Manager or Director:* User and Stakeholder Management: Typically expected to work with users/stakeholders, design professionals, consultants, general and subcontractors, FF&E suppliers/installers at their working level.* Vendor/Contractor Supervision: This position may oversee/monitor performance of vendors, tradespeople, design professionals, general contractors and others.* Project Definition: Meet with project users and stakeholders for project scope/planning; development of budgets, schedules, cost estimates, specifications and other information related to project development. Prepares estimates of project scope, schedule and budget expectations.* Consultant and Vendor Selection: Assists with consultant contract negotiations and selection processes.* Project Bid/Solicitation Activities: Assists with preparation of bidding/solicitation information development and documentation, bid response/proposal evaluation and award support, in close coordination with Purchasing and Contracting staff.* Project Contracting: Assist with preparation of contracts for consultants, contractors and vendors, in close coordination with Purchasing and Contracting staff.* Project Coordination: Coordinate multiple projects involving university departments, planning/design/architectural/ engineering firms, contractors, vendors, state agencies and other entities. Administers contracts for consultants, contractors and vendors for project delivery. Conduct project meetings with departments, contractors, vendors, and architectural/engineering firms. Coordinates work with external planning/design/architectural/engineering and other consultants. Conducts site visits to project sites, to review progress and ensure compliance with design and construction documents. Ensure that nonconformance with plans and quality of work situations are addressed with contractors and appropriate remedies are implemented. Assists with the review and processing of change orders, requests for information, general construction correspondence, and invoice review, as-is applicable.* Drawing Management: Coordinate and execute the modification of electronic media (drawings and specifications) connected to changes and alterations performed by various groups on NSHE owned and leased properties. Coordinate with UNLV Space Management related to updates as outlined in the latest edition of the Memorandum of Understanding (MOU) between the two parties.* Coordinate and collaborate work efforts related to UNLV Space Management MOU requirements with Student Workers/Interns.This position may have supervisory duties for classified and/or student staff. This position may have other duties as assignedQUALIFICATIONSThis position requires an Associates or Bachelor’s degree in planning, architecture, engineering, BIM or a related discipline from a regionally accredited college or university and 5 years’ comparable related experience in project coordination, and is currently pursuing certification in those disciplines. Credentials must be obtained prior to the start of employment.PREFERRED QUALIFICATIONS* Experience in a college or university setting* Significant project management experience, for facility construction and related projects, of at least $250,000 in project cost.* Proficiency in Microsoft Office Suite (Word, Excel, etc.) MS Project, AutoCAD, BIM software, Bluebeam and project management software/systems.SALARY RANGESalary competitive with those at similarly situated institutions. Position is contingent upon funding.APPLICATION DETAILSSubmit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.Although this position will remain open until filled, review of candidates’ materials will begin on April 5, 2022 and best consideration will be gained for materials submitted prior to that date. Materials should be addressed to Patrick Castellano, Search Committee Chair, and are to be submitted online as we do not accept emailed materials. For assistance with the application process, please contact Heather Stinnett at (702) 895-0597 or INSTRUCTIONS FOR INTERNAL NSHE CANDIDATESUNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type “Find Jobs” in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number, “R0129676” in the search box.If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.SAFETY AND SECURITY STATEMENTUNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.EEO/AA STATEMENTUNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes), color, religion, sex, age (40 or older), creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.TITLE IX STATEMENTThe University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email:, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email:; or to both.Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.Job CategoryAdministrative FacultyExemptYesFull-Time Equivalent100.0%Required Attachment(s)Cover letter, resume, and 3 professional referencesPosting Close Date01/1/2023Note to ApplicantThis position may require that a criminal background check be conducted on the candidate(s) selected for hire.HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.References will be contacted at the appropriate phase of the recruitment process.As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.For positions that require driving, evidence of a valid driver’s license will be required at the time of employment and as a condition of continued employment.All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).Recruitments that provide a work schedule are subject to change based on organizational needs.